Health and Safety File

**Special** Need a Safety file URGENT, only R750

Health and Safety File

Why pay every time you need a Safety File, download, fill in the blanks, print and there you go. Only pay once. On special till the end of August only R750.00

What is a Health and Safety File?
A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.

What does the South African LAW say about a Health and Safety File?
Every contractor and sub-contractor is required by the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014, to have a Health and Safety File that must be available at all times. The Occupational Health and Safety Act 85 of 1993 and Construction Regulations 2014 state the following:
Construction Regulation 3(6)– A client must ensure that the principle contractor keeps a copy of the construction work permit contemplated in sub regulation (1) in the occupational health and safety file for inspection by an inspector, the client, the client’s authorized agent, or an employee;
Construction Regulation 5(1)(s) – The client must ensure that health and safety file contemplated in regulation 7(1)(b) is kept and maintained by the principle contractor;
Construction Regulation 7(1)(b) –A principle contractor must open and keep on site a health and safety file which must include all documentation required in terms of the Act and these Regulations, which must be made available on request to an inspector, the client, the client’s agent or a contractor.
The Health and Safety File must be maintained by the site safety personnel and audited by a competent person.

What happens to me if my company does not have a SHE File on site, or a non-compliant one?
Nothing – if you don’t get caught, OR
You can be ejected from site, if you are caught by the client, the client’s agent, the Department of Labour, or any 3rd party agent affiliated to the project. You can also be fined by the client, if the client has specified such in his Health and Safety specification, AND
You can be fined by the Department of Labour, up to R50 000 per transgression of the Act or Regulation, AND
You can be imprisoned for up to 1 year.

What happens if there is an accident, and I don’t have a Health and Safety File (SHE File)?

If there is a Section 24 accident, being loss of limb, unconsciousness, unfit for duty for 14 days or more, or death then you can:

Receive a R100 000 fine per transgression of the Act or Regulation, AND/OR
2 years imprisonment, AND
You are the target of a civil lawsuit.

Fines have no ceiling – you can be fined 30 times R100,000 if you transgress 30 instances of the Act.

AND REMEMBER – YOU CAN BE REPORTED FOR ANY TRANSGRESSION BY A DISGRUNTLED EMPLOYEE – IT IS ACTUALLY HIS DUTY TO REPORT!!

What is included in your Health and Safety File:
1. GENERAL
1.1) Safety File Approval Letter
1.2) 37.2 Mandatory Agreement with Client / Contractor (See Sub-Contractor Management)
1.3) Client Site Specific Health and Safety Specification (Signed Copy)
1.4) Notification of Construction Work and/or Construction Permit -where applicable (Copy)
1.5) Valid Letter of Good Standing
2. POLICIES
2.1) HSSE Policy
2.2) Road Safety Policy
2.3) Drug & Alcohol Policy
2.4) Smoking Policy
2.5) Environmental Policy
3. HEALTH AND SAFETY PLAN
3.1) Project Health & Safety Plan as per Site Specific HSSE Specifications Issued (Signed)
4. EMERGENCY / EVACUATION MANAGEMENT
4.1 Emergency Plan for the Project
4.2 Emergency Contact numbers
4.3 Emergency Team Name List
4.4 Record of Emergency Drills/Tests & Roll Call Register
5. INCIDENT / ACCIDENT MANAGEMENT
5.1 Incident / Accident Reporting Procedure
5.2 Incident / Accident Register ( All Incidents e.g First Aid, Medical Treatment Cases etc )
5.3 Incident / Accident Reports (Initial and Final investigation)
5.4 Incident / Accident Reporting Templates ( Investigations forms, COID WCL 2 etc)
6. RISK MANAGEMENT
6.1) Risk Assessment Methodology / Plan
6.2) Site Specific Method Statements e.g Excavations, Demolitions, Hot Work, Confined Space etc
6.3) Specific Baseline Hazard Identification and Risk Assessment in line with SHELL Retail / SGW Safety Case
6.4) Generic Issue Based Hazard Identification and Risk Assessment (For reference only – PTW System to be followed)
6.5) Safe Work Procedures
6.6) Training and Attendance Register
7. PERMIT TO WORK SYSTEM
7.1) Permitting Register with Contractor Scope of Works aligned to Hazard/ Risk Table (including Permit Issuers & Holders & Gas Testers for Project)
7.2) Copies of Valid Certificates & Appointments (Issuers & Holders & Gas Testers)
7.3) PTW Documents (JHA, PTW > Completed and Signed off) including Gas Test Clearance Forms, LOTOTO etc
8. FALL PROTECTION
8.1) Fall Protection Plan Developer Competency (SAQA aligned)
8.2 Fall Protection Plan (including Emergency and Rescue Procedure, Safe Work Procedures) > Signed and Approved by Developer & Site Supervisor)
8.3) Generic Risk Assessment for working at heights
8.4) Training and Attendance Register
9. LIFTING & CRANAGE MANAGEMENT
9.1) Critical Lift Plan / Rigging Study
9.2) Certificates of Lifting Machine Operators
9.4) Certificates of Banksman and/or Rigger
9.5) Load Test Certificate for Crane including 6monthly Inspection (Issued by LMI registered with ECSA and DOL)
9.6) Lifting Tackle Certificates including Last 3monthly Inspection
10. ENVIRONMENTAL MANAGEMENT
10.1) Copy of Environmental Management Plan including Proof of Training on EMP
10.2) Contractor Waste Management Plan including Proof of Training
10.3) Environmental Induction Records
10.4) Records of Safe Disposal Certificates and/or Dump Site Proof
11. SUB-CONTRACTOR MANAGEMENT
11.1) List of sub-contractors
11.2) Appointment Letters and 37.2 Mandatory Agreements
11.3) On-site Audit Assurance Checks.
12. SITE ORGANOGRAM & MEDICALS / DELEGATIONS & APPOINTMENTS
12.1) Organogram indicating all Full Time / Part Time Project Staff
12.2) Medical Fitness Register with Attached Medical Fitness Certificates
12.3 Statutory and Legal Appointments as per Project Requirements including all CVs, competency certificates and supporting documents behind the appointment.
13. INDUCTION TRAINING
13.1) Copy of Induction Material Utilised
13.2) Register of Site Induction including Visitors (Signed)
14. REGISTERS / CHECKLISTS
14.1) All legal registers, Checklists and Tagging e.g Fire Equipment, Ladders, Excavations, Lifting Tackle, Portable Electrical Tools etc
15. TOOLBOX TALKS / TALK NOT TICKS / LEARNINGS
15.1) Learnings from Incidents (Current and Older)
15.2) Generic TBTs for Project
15.3) Proof of Communication and Training Registers
16. MATERIAL SAFETY DATA SHEETS (MSDS)1
16.1) Register of MSDs
16.2) Proof of Training of MSDs with Staff
17. ACT / REGULATIONS / CODES /
17.1) Occupational Health and Safety Act including Construction Regulations
17.2) Project Relevant GLOBAL INNOVATION & DESIGN STDS ( GIDS)
17.3) Any other additional Legal Legislation
18. AUDITS / NON-CONFORMANCE REPORTS
18.1 Copies of External Audits and Remedial Action Plans
18.2 Copies of Internal Audits and Remedial Action Plans
19. SPECIFIC REQUIREMENTS TO CONTRACTOR
19.1 NMPI Reporting Process
19.2 Statistical Reporting Process
19.3 HSSE Documentation Archiving Process (Post Contract)
20. OTHER (AS REQUIRED BY PRINCIPAL CONTRACTOR)
Will be stipulated by principal contractor during Contract Award or During Construction.
Any other Documentation the principal contractor may include.

For more info contact me